Help – eTRACS Transition Matrix
Proposals
| Type | System | Schedule | Notes |
|---|---|---|---|
| Existing Proposals | RAMSeS | Before November 1 | Proposals started in RAMSeS for November deadlines will remain in RAMSeS |
| New Proposals | eTRACS | Beginning November 1 | Proposals initiated beginning November 1 must be in eTRACS |
New Award Actions
| Type | System | Schedule | Notes |
|---|---|---|---|
| Newly Funded Projects | eTRACS | Beginning 1 October | Newly funded proposals will be awarded in eTRACS (original proposal will be imported) |
| Existing Projects Nearing Closeout | RAMSeS | October 1 - March 31, 2020 | Projects ending prior to 31 March 2020 will NOT be transitioned to eTRACS |
| New Increment to Ongoing Projects (ending after 31 March 2020) | eTRACS | After October 1 | InfoEd team will migrate projects to eTRACS as renewals are received |
No-Cost Extensions, PI Changes, Admin Department Changes
| Type | System | Schedule | Notes |
|---|---|---|---|
| Project Still in RAMSeS | RAMSeS | November 1 - May 31 | Request that your project be migrated to eTRACS using the Electronic Help Form in order to utilize the NCE Change Request eForm |
| Project Active in eTRACS | eTRACS | Beginning November 1 | eTRACS Change Request eForm (See this Help File) |
Financial Guarantees
| Type | System | Schedule | Notes |
|---|---|---|---|
| Newly Funded Project - Original Proposal in RAMSeS | RAMSeS | November 1 - May 31 | Request that your project be migrated to eTRACS using the Electronic Help Form in order to utilize the Pre-Spending Change Request eForm. |
| Newly Funded Project - Original Proposal in eTRACS | eTRACS | After November 1 | Use eTRACS PreSpending Request eForm - Change Request Module |
| Existing Project Not Yet Active in eTRACS | RAMSeS | November 1 - May 31 | Request that your project be migrated to eTRACS using the Electronic Help Form in order to utilize the Pre-Spending Change Request eForm. |
| Existing Project Active in eTRACS | eTRACS | After November 1 | Use eTRACS PreSpending Request eForm - Change Request Module |
F&A Waivers
| Type | System | Schedule | Notes |
|---|---|---|---|
| Proposal in RAMSeS | RAMSeS | Before 1 November | Use Existing Paper Form |
| Proposal in eTRACS | eTRACS | Beginning November 1 | Use eTRACS Pre-Review Routing |
SubAward Management
| Type | System | Schedule | Notes |
|---|---|---|---|
| Project Not Yet Active in eTRACS | RAMSeS | October 1 - May 31 | Request that your project be migrated to eTRACS using the Electronic Help Form in order to utilize the Subaward Change Request eForms. |
| Project Active in eTRACS | eTRACS | After October 1 | Use eTRACS Project Request eForm |
RAMSeS Access
| Type | System | Schedule | Notes |
|---|---|---|---|
| Submitting Proposals for Routing | RAMSeS | Prior to 1 November | New proposals developed in RAMSeS prior to November 1 can be routed and completed in RAMSeS. |
| Navigating RAMSeS | RAMSeS | Prior to June 30, 2020 | RAMSeS will allow users to navigate and view records for the remainder of the fiscal year |
| RAMSeS Attachments | PirateDrive | Indefinitely | After RAMSeS is shut down to users the attachments will be uploaded to a Pirate Drive accessible by ORA and available upon request |
| RAMSeS Reporting | ecuBIC | Indefinitely | RAMSeS data is stored in the Operational Data Storehouse (ODS) and will always be accessible via REDE divisional reporting and ecuBIC reports |